Administrative Roles

Who are we looking for?
StageWrite seeks individuals with a demonstrated commitment to arts education and a passion for youth development. Applicants who are bilingual in Spanish and BIPOC individuals are strongly encouraged to apply.

Program Coordinator

Working with the Executive Director and Administrative Manager, the Programs Coordinator will be a new and central position acting as a liaison between school programs, community events, and the administration of our mid-sized arts education organization. Key job components will be partnering with schools, managing teaching artists, and coordinating all aspects of programming, including innovating and implementing structures and systems expanding the organization’s reach. 

Essential Duties

School Residency Coordination

  • Scheduling (programs at school sites, meetings, training workshops, etc.)
  • Teaching Artist recruitment, hiring, and onboarding processes
  • Coordinating school site contracts with SFUSD
  • Preparing residency materials (props and costumes, teaching tools, etc.)
  • Generating documents, forms, surveys, and slide decks for workshops
  • Documentation of residency work (photos, videos, anecdotal records, observations of programming)
  • Facilitating communication with all stakeholders (teaching artists, educators, and administrators)
  • Coordinating community events, performances, and special projects as needed
  • Coordinating professional development workshops and meetings 
  • Coordinating and disaggregating program evaluations, assessments, and online surveys


  • Reviewing artistic staff timesheets twice monthly 
  • Coordinating budget setting with Executive Director and Administrative Manager
  • Assisting with grant writing and reporting 
  • Researching funding opportunities
  • Coordinate fundraising initiatives (individual donor program and events)


  • Coordinating creation of marketing materials, including managing social media channels and updating the website to keep current with organizational activity
  • Spearhead initiatives for creating content for our upcoming newsletter 
  • Preparing slideshow presentation materials (for training, conferences, reports, etc.)
  • Seeking opportunities for contributing to arts and education publications 


  • Developing systems for file sharing, documentation archiving, and other administrative functions using Google Suite 
  • Assisting Executive Director with strategic plan review and progress
  • Organizing the Advisory Board meetings
  • Being proactively involved with arts education advocacy partnerships


  • Bachelor’s degree in education, theater, nonprofit management, or related field or equivalent experience
  • Minimum of three years of work experience in a relevant area such as business administration, finance, nonprofit administration, elementary education, or work that centers on social justice and the arts. Familiarity with arts education non-profit work is preferred.
  • Excellent administrative skills, including strong proficiency with Google Suite
  • Experience and commitment to working with under-resourced youth is strongly preferred
  • Outstanding organizational ability, attention to detail, problem-solving, troubleshooting, and analytical skills
  • Strong time management skills, the ability to meet deadlines, and to work with minimal supervision
  • Stellar writing, speaking, communication and presentation skills are necessary
  • Passion for social justice and understanding the power of arts integration in education is crucial
  • Demonstrated commitment to valuing diversity and contributing to an inclusive and collaborative work community
  • A good sense of humor and a love of creative brainstorming is greatly appreciated and valued

Hours & Compensation: Part time, hourly employee starting at $25/hr

To Apply: Submit resume by e-mail to: